If your organization is anything like ours, working remotely during COVID-19 has increased the importance of your communication collaboration platform. With video calls and virtual conference rooms as the new norm, security features are more important than ever.
Check out these step-by-step instructions for creating a secure Zoom meeting, or enjoy our Tips & Tricks video for a visual walk through with Zach See, Support Team Consultant.
Securing Your Zoom Call
- The easiest way to secure a Zoom meeting is to use the default settings, as of the April 2020 updates. These include:
- Using a new, auto-generated meeting ID to invite participants instead of your Personal Meeting ID (PMI). This means a meeting ID that falls into the wrong hands won’t be reused, and can’t be used to invite the host to future meetings.
- Requiring a meeting password for entry. This can be shared separately from the invitation and prevents unauthorized access.
- Enabling Waiting Room under “Advanced Settings.” This sorts new meeting participants into a virtual “waiting room,” where you can choose to approve them for entry.
- However, if you want to invite participants with the meeting URL instead of the Meeting ID, you’ll have to change your settings to enforce the meeting password protection.
- To access your account settings, select the gear icon in the top-right corner of your Zoom application, then select “View More Settings”
- Under the “Schedule Meeting” section, there is a section of password policy options shown below. Make sure that “Embed password in meeting link for one-click join” is turned off, to force users to enter the password before joining the meeting.
- Once the meeting has begun, you can control which users are allowed to share their screen, to limit the disruption if an unauthorized user does gain access.
- Begin by clicking on the arrow next to “Share Screen,” then selecting “Advanced Sharing Options.”
- With the 2 settings shown below, only 1 person at a time will be able to share their screen, and new, unauthorized participants won’t be able to hijack the screen from existing users.
- Finally, once all participants have joined, you can lock your meeting to prevent new, unauthorized users from entering.
- Select “Security” in the bottom taskbar, then select “Lock Meeting” in the accompanying menu.
- If done correctly, the top-left text should display “Zoom (Meeting Locked).”
If you have questions about your organization's security or about the Zoom platform, don't hesitate to reach out to us as (614) 212-1111 or [email protected] to learn more.