COVID-19 has changed the way businesses operate and communicate, incorporating tools like Microsoft Teams for conference calls, projects and internal communications. With a change in digital reliance comes an increase in security importance.
Check out these step-by-step instructions for securing your Microsoft Teams call, or enjoy our Tips & Tricks video for a visual walk through with Zach See, Support Team Consultant.
Securing Your Teams Meeting
- To restrict meeting entry to authorized users, Microsoft has enabled a virtual waiting room functionality in Teams.
- Open an already-scheduled meeting in your Teams application. Select “Meeting Options."
- Set the field “Who can bypass the lobby?” to “People in my organizations.” Members of your organization will join meetings immediately, but other users will be placed in a virtual waiting room and can only enter the meeting with the organizer’s approval.
- Set the field “Always let callers bypass the lobby” to “No.” If external users call into a meeting, this will place them in the same virtual waiting room, allowing you to approve or deny their entry.
- Meeting options also provide additional security against unauthorized users joining a meeting and sharing inappropriate materials.
- Under Meeting Options, set the “Who can present?” field to “Specific people.” This allows the organizer to control screen sharing permissions, which can be set in advance and changed during a meeting if necessary.
- Use the field below, “Select presenters for this meeting,” to delegate screen sharing permissions ahead of time.
- To change screen sharing permissions during a meeting, select the ‘participants’ icon as shown below. Hover over a user’s name and click on the 3 dots, then choose “Make an attendee” or “Make a presenter” to change their permissions.
If you have questions about your organization's security or about Microsoft Teams, don't hesitate to reach out to us as (614) 212-1111 or [email protected] to learn more.