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How to Secure a Microsoft Teams Meeting

COVID-19 has changed the way businesses operate and communicate, incorporating tools like Microsoft Teams for conference calls, projects and internal communications. With a change in digital reliance comes an increase in security importance.

Check out these step-by-step instructions for securing your Microsoft Teams call, or enjoy our Tips & Tricks video for a visual walk through with Zach See, Support Team Consultant.

Securing Your Teams Meeting

  1. To restrict meeting entry to authorized users, Microsoft has enabled a virtual waiting room functionality in Teams.  
    • Open an already-scheduled meeting in your Teams application. Select “Meeting Options."
  2. Set the field “Who can bypass the lobby?” to “People in my organizations.” Members of your organization will join meetings immediately, but other users will be placed in a virtual waiting room and can only enter the meeting with the organizer’s approval. 
  3. Set the field “Always let callers bypass the lobby” to “No.” If external users call into a meeting, this will place them in the same virtual waiting room, allowing you to approve or deny their entry. 
  4. Meeting options also provide additional security against unauthorized users joining a meeting and sharing inappropriate materials. 
    • Under Meeting Options, set the “Who can present?” field to “Specific people.” This allows the organizer to control screen sharing permissions, which can be set in advance and changed during a meeting if necessary. 
    • Use the field below, “Select presenters for this meeting,” to delegate screen sharing permissions ahead of time. 
    • To change screen sharing permissions during a meeting, select the ‘participants’ icon as shown below. Hover over a user’s name and click on the 3 dots, then choose “Make an attendee” or “Make a presenter” to change their permissions.

If you have questions about your organization's security or about Microsoft Teams, don't hesitate to reach out to us as (614) 212-1111 or [email protected] to learn more.